Form2Cal Setup Doctor and field mapping guide
Learn how to check a setup without creating an event, use Fix to reach the right field, preview the next Calendar event, and map every Form2Cal setting correctly.
Watch the workflow, then verify it with Setup Doctor
Use the demo to see how a form response becomes a Google Calendar event. Before relying on real submissions, use Setup Doctor to check mappings and preview the event Form2Cal would build.
Quick setup
A clean setup starts with a dry run
Configure the workflow, let Setup Doctor check it, and preview the event before deciding whether to create an optional test event.
- 1Open the Google Form you want to connect to Calendar.
- 2Open Form2Cal from the add-ons menu in the form editor.
- 3On Configure, choose the destination calendar and map Event Date.
- 4Open Setup Doctor and use Fix for anything that needs attention.
- 5Select Test my setup to build a dry-run event preview.
- 6Return to Configure and save when no blocking errors remain.
Setup Doctor
Check first. Write to Calendar only when you choose.
The Configure tab is where you choose calendars and map fields. Setup Doctor is the separate testing workspace that explains what is ready, what needs attention, and what the next event would look like.
Automatic checks
Form2Cal checks the destination calendar, Event Date, field mappings, timing, and optional values when the sidebar opens and when important settings change.
Dry-run event preview
Test my setup uses the latest response when available, or safe sample values, to show the title, dates, timezone, calendar, location, attendee count, and Google Meet setting. Response values stay in the sidebar.
Direct Fix actions
Fix switches back to Configure, opens the relevant section, and focuses the exact field that needs to be changed.
Optional real test event
After a successful dry run, Create a test event can add one clearly labeled event without attendees. It requires confirmation and includes a Delete test event action.
Field reference
What every Form2Cal field means
Destination calendar(s)
Choose the Google Calendar where Form2Cal should create events.
- Free users can connect one form workflow and events are created on one selected calendar.
- Pro users can select multiple calendars for workflows that need the same event copied to more than one calendar.
- If a calendar is missing, confirm your Google account has access to view and edit that calendar.
Event Title
This becomes the name of the Google Calendar event.
- Choose a form question when the title should come from each response.
- Choose Respondent's Email when the event title should be the submitter's email address.
- Choose Fixed value when every event should use the same title.
- If left blank, Form2Cal uses New Event and Setup Doctor shows a warning.
Event Date
This tells Form2Cal which day the calendar event should start.
- Use a Google Forms date question when possible. It is the cleanest and least error-prone option.
- Choose Fixed value only when every event should use the same fixed date.
- If you use a fixed date, use the date picker shown by Form2Cal.
End Date
Use this when the event can span more than one day.
- Leave it blank for a single-day event.
- For all-day events, the end date controls the final day shown on the calendar.
- For timed events, combine End Date with End Time when an event crosses into another day.
Event Time
This controls whether the event is timed or all-day.
- If you leave Event Time blank, Form2Cal creates an all-day event.
- Use a Google Forms time question for the most reliable timed events.
- If you use Fixed value, use the time picker shown by Form2Cal.
End Time
Use this when you know the exact end time for a timed event.
- Leave it blank when a default one-hour timed event is acceptable.
- Use it with Event Time when the form collects both a start and end time.
- If End Time is earlier than Event Time, check whether you also need an End Date.
Location
This fills in the location field on the Google Calendar event.
- Choose a form question when every response has a different room, address, or location.
- Choose Fixed value when every event happens in the same place.
- Leave it blank if the location does not matter for this workflow.
Guests
This adds guests to the calendar event and can send calendar invitations.
- Choose Respondent's Email when the person who submitted the form should be invited.
- Choose a form question when the response includes one or more guest email addresses.
- Choose Fixed value for fixed guest emails. Separate multiple emails with commas.
- Use valid email addresses. Invalid guest emails can stop the event from being created correctly.
Description Fields
These selected form answers are added to the calendar event description.
- Select the fields that help you understand the event later.
- Good description fields include notes, phone number, request type, quantity, or special instructions.
- You can select multiple fields. The answers are added line by line in the event description.
Add Google Meet link
This creates a Google Meet conference link on each calendar event.
- Use this for virtual appointments, office hours, interviews, or remote classes.
- This is a Pro feature and is disabled on the free plan.
- Guests added to the event will receive the event with the Meet link included.
Dropdown options
Respondent's Email and Fixed value
These two options are easy to confuse. Use Respondent's Email when the value should come from the person submitting the form. Use Fixed value when you want to enter the same value yourself.
Respondent's Email
Use this when you want Form2Cal to use the email address of the person who submitted the form.
- Best setup: turn on Collect email addresses in Google Forms.
- Form2Cal can also try to detect an email typed into a response, but collecting emails directly is more reliable.
- This option appears for Event Title and Guests because those fields commonly use the submitter's email.
Fixed value
Use this when the value should be the same for every event instead of coming from a form answer.
- Good for fixed titles, fixed locations, fixed guest emails, or a one-time fixed date.
- For dates and times, use the date or time picker Form2Cal displays after you select Fixed value.
- If a form question already collects the value, map the question instead of using Fixed value.
Troubleshooting
Common setup issues
Most Form2Cal issues come from the mapping, the date/time format, calendar access, or guest email values.
No calendar event was created
Open Setup Doctor first. It checks Event Date, destination calendar access, and whether available response dates can be understood. Use Fix to open the affected setting.
Setup Doctor shows a red result
Red means the configuration cannot work yet and Save is blocked. Open each red item, select Fix, and run Test my setup again after correcting the setting.
The event became all-day
Map Event Time if you want a timed event. Leaving Event Time blank creates an all-day event.
Respondent email is blank
Turn on Collect email addresses in Google Forms, then submit another test response.
Guests are not being invited
Use valid email addresses only. If there are multiple emails, separate them with commas.
Google Meet link is not added
Confirm you are on Pro and that Add Google Meet link is checked before saving.
A date or time looks wrong
Use Google Forms Date and Time questions when possible, then run Test my setup to review the exact start and end before saving.
Need help with your setup?
Send a note through the contact form with what you are trying to automate, the fields in your form, and what is not working.